Separating client trust funds from operating funds

Client funds held in trust are not the firm revenue. They must be tracked separately, disbursed only as authorized, and reconciled regularly. Commingling client and operating funds creates serious professional and legal exposure.

Billing, retainers, and collections

Law firms bill on retainer, hourly, or contingency arrangements — each with different revenue recognition and collection dynamics. Tracking outstanding invoices and retainer balances requires organized records.

Matter and case profitability

Understanding which matters, practice areas, or clients are most profitable requires tracking time, costs, and revenue at the matter level — not just across the firm as a whole.

Overhead and operating cash flow

Firm overhead — salaries, rent, technology, and professional expenses — continues regardless of billing cycles. Managing cash flow between collections requires visibility into both what is owed and what is coming in.

Operating account bookkeeping

We maintain accurate books for the firm operating account — recording revenue, expenses, payroll, and overhead so your financial statements reflect the true financial position of the firm.

Trust account reconciliation support

We support reconciliation of trust account activity — tracking deposits, disbursements, and balances to help ensure client funds are accounted for accurately and separately from firm funds.

Billing and collections tracking

We maintain organized records of invoices issued, retainers applied, and payments received — so you always know what has been collected and what remains outstanding.

Matter-level expense tracking

We track costs and expenses by matter so you can see the financial performance of individual cases or client relationships.

Cash flow and overhead management

We produce regular financial statements and cash flow reports so firm leadership can manage overhead, plan distributions, and anticipate collection timing.