Billed production versus collected revenue

What a dental practice bills is not what it collects. Insurance adjustments, write-offs, and patient payment plans mean that collected revenue is typically a fraction of billed production. Tracking both — and understanding the difference — is essential for accurate financial reporting.

Insurance and patient payment reconciliation

Insurance reimbursements arrive on their own schedule, often with adjustments and explanations of benefits that need to be matched against outstanding claims. Patient payments, financing arrangements, and co-pays add further complexity.

Payroll for clinical and administrative staff

Dental practices typically employ a mix of clinical and administrative staff, often with different pay structures. Accurate payroll processing and timely tax deposits are essential.

Supplies, lab costs, and equipment financing

Dental supplies, lab fees, and equipment purchases are significant costs that need to be tracked accurately. Equipment financing adds debt service obligations that affect cash flow.

Payment reconciliation and collections tracking

We reconcile insurance payments and patient collections against outstanding balances, tracking adjustments and write-offs so your revenue figures reflect what was actually collected.

Accounts receivable management

We maintain organized records of outstanding patient and insurance balances so you can see what remains uncollected and follow up appropriately.

Payroll processing

We handle payroll for your clinical and administrative team — calculating wages, processing payments, and managing payroll tax deposits and filings.

Supply, lab, and equipment expense tracking

We record supply purchases, lab costs, and equipment expenses accurately so your cost structure is clearly reflected in your financial statements.

Practice-level financial reporting

We produce monthly financial statements that give practice owners a clear picture of revenue, costs, and profitability — supporting informed decisions about staffing, equipment, and growth.